What is Zoho People HRMS software?

A firm’s ability to maintain consistency, become competitive and realize extra profits is directly related to how well its human resources are balanced. Human resource management is a critical component of a successful business run.

Anne Mulcahy (former chairperson and CEO of Xerox Corporations) quoted-

“Employees who believe that management is concerned about them as a whole person – not just an employee – are more productive, more satisfied, more fulfilled. Satisfied employees mean satisfied customers, which eventually leads to profitability.” 

The employees of a business are its foundation and the management plays a crucial role in developing it into a sustainable operation. Human Resource management plays a critical role in an organization’s management of its employees, its culture, and its environment. This department contributes greatly to the overall success of the company, its goals, and objectives.

Human resources software is sometimes called as Human resource management system.

Zoho People HRMS is an efficient Software that collects, records, stores, analyses and retrieves data concerning an organization’s human resources, which assists management in making informed decisions in a timely manner.

Zoho People  human resource management function focuses on aspects related to employees such as compensation, performance management, document management, development, safety, wellness, benefits, employee motivation, and training.

Learn more on Significance of cloud-based HRMS

Choosing Zoho people HRMS for your business

The process of tracking and calculating time off can be complicated. A robust and efficient Human Resource Management system allows you to track and monitor everything in real-time. You can automate time-consuming and routine HR tasks with Zoho People HRMS, allowing you to spend more time on the organization’s goals for the future. With Zoho People HRMS, you can accurately and credibly manage every HR activity, including employee records management, employee onboarding, benefits, timesheets, and other administrative tasks. It provides better employee self-service portal and higher employee satisfaction.

It is perfectly possible to customize the Zoho People’s HRMS software in accordance with your company’s requisites and HR workflows in order to make your work more comfortable. By automating every piece of information, Zoho People HRMS eliminates conventional paperwork. One single click provides easy access to necessary information by capturing, and storing important data efficiently. By automating every HR management process (repetitive task), Zoho People HRMS increases workplace productivity and create a great employee experience as well.

Strategic Management Of Businesses

Developing a strategy involves extensive risk assessment and resource allocation. Employee hiring to retirement, Zoho People HRMS is designed to meet every basic need of an employee through the development of a strategic framework that benefits both the employee and the organization. With Zoho People’s HRMS, you can mobilize resources for long-term objectives, keeping in mind the changing nature of work and your organization’s goals. Employee appraisals, performance reviews, and rewards are analyzed and planned using Zoho People HRMS. In addition, it effectively forecasts how quality improvements can be integrated into the overall business uplift.

Employee Engagement

An employee’s participation strengthens the relationship between an employer and his organization. Establishing better human relations improves efficiency, which in turn increases productivity. Through a high morale, the company has a much better chance of fulfilling its economic objectives. The Zoho People HRMS helps to boost employee engagement at all levels. For instance, it uses, Appraisal systems, and feedback mechanisms to boost an employee’s productivity and confidence. Employee engagement activities and a self-directed work culture can be facilitated by Zoho People Human Resource Management Software.

Timely Analysis and Improvement

With Zoho People HRMS you can stay informed, plan for the future and achieve long-term goals. Attain a holistic report of HR assets through Zoho People HRMS’s reports gets you an overall insight into employee performance, analysis of leaves and other absences, time tracking,organization’s hiring rate against its attrition rate, outline of the estimated time for a project, evaluation of employee engagement, analyze your business growth rate, review the number of tasks assigned, completed, or overdue and designation, experience, status, department, location, and role-based employee reports, thereby taking swift decisions. In addition, Zoho People HRMS helps organizations to make timely decisions about employees and their requisites, bringing a qualitative change to business processes.

Here are a few ways Zoho People Human Resources Management System can deliver the benefits mentioned above. Below are some of the features that make Zoho People HRMS a hassle-free management solution.

1. Employee  Onboarding

Image- Pre onboard new hire portal

The employee onboarding software can help you to get your new hires up to speed before their first day. Having an onboarding system in place like Zoho People allows you to take care of all the mundane and manual tasks of hiring a new employee. Onboarding process includes plenty of paperwork and signing multiple forms, which can put the excitement to a halt.

What can we do to beat this? With employee onboarding software, you can streamline the hiring process.

Sign documents and collect forms online before the first day. Ensure that all tasks and requirements are completed by your IT Team, HR Team, and Manager for a smooth first day for the new hire. Don’t let formalities get in the way of providing an awesome onboarding experience that becomes impossible to forget. For the right culture, choose the right employee onboarding software.

Functions:

 a) Using the new hire portal to pre-onboard. Provide new hires with a new hire portal by inviting or adding their email addresses

b) Once your candidate is hired, explain objectives, cover procedures, introduce your team, and more.

c) With workflows, you’ll be able to generate and assign checklists to ensure that no tasks are overlooked, such as assigning seating locations, distributing employee equipment, and more.

d) Track how each step of a new hire’s hiring process has been completed by applying filters to their files

2. Centralized Employee Database

Centralizing employee information in an interactive and responsive database eliminates organization hurdles. Employees and employers can access real-time data or information and records through it. It is constantly updated with the most recent information. There will never be conflicting versions or multiple files being edited by an organization. Central database manage all work seamlessly.

With Zoho People Human Resource Software, users can organize and manage their employee data in one place through a centralized database.  This application keeps a log of the entire employee lifecycle and examines the changes in your workforce over time.

 3. HR Administration

Creating an employee hierarchy in Zoho People HRMS will control the data flow within the system. Here, one can create an organization hierarchy and control the data flow within the system. HR Administration makes it easy to grant users access to the relevant information or restrict them from accessing it. 

Functions:

a) Manage all HR activities under one roof

b) Our system combines data from all designations, departments, and locations into one cloud.

c) Customize and tightly control user access to information by adding, editing, and deleting individual user entries.

d) Well-organized and structured management of the employee work shifts. 

e) For attendance tracking, the software also integrates with biometrics and APIs.

f) Measuring performance by KRAs, goals and other advanced metrics.

g) Get an in-depth view of your HR processes through charts and reports.

h) Efficient handling, systematic distribution and proper tracking of company assets.

4. Performance Appraisal

A performance appraisal involves systematically evaluating an employee’s performance to better understand their potential for further growth and development. Using Zoho People HRMS, you can implement structured and logic appraisals. Make sure your employees are motivated and performing at their best. Prepare an evaluation plan from the top down or from the bottom up. Provide timely feedback and compliments for accomplishments. Zoho People HRMS provide transparent appraisal procedures along with employee engagement. It helps to set the company goals towards achieving business objectives.

 

Video – Performance management

Functions:

a) With Zoho People you can have 360-degree, continuous feedback for your employees and evaluate them according to their performance..

b) Zoho People allows employees, managers, or administrators to set goals and track their progress.

c) Zoho People lets employees tag and highlight their skills based on the skills required for various jobs within the company. 

d) Zoho People allows employees or managers to tag KRAs, set a value, assign them with realistic job requirements or goals, and keep track of progress.  

e) Having competency ratings helps you evaluate your staff.

f) Continuously review employee performance throughout the year.

g) Customize the appraisal cycle to suit your needs. Employees can detail their skills and review their results during self-appraisals.

h) Analyze employee performance to identify improvements and identify areas of strength

5. Leaves, Time & Attendance 

Zoho People Human Resource Management System software provides a complete view of employee leaves and attendance. With Zoho People HRMS, you have complete insights as well as fine details. Using Zoho People HRMS, real-time attendance can be captured with biometric integration and multiple options for capturing attendance. With Zoho People HRMS attendance tracking, payroll, and leave management, you get a comprehensive attendance management system with intuitive tools.

Image- Attendance tracker 

Functions

a) Allows onsite and remote employees to mark attendance.

b) Provide your employees with mobile and web access to check-in and out. 

c) Employees can check in from various locations using the geo-tracking feature integrated in the attendance management system.

d) Schedule shifts and automate attendance regularization

e) Each employee’s specifics can be viewed using flexible, user-based settings.

f) Easily convert absences into leaves with our intuitive absence scheduling; don’t waste time checking redundant data.

g) You can get graphical reports that show attendance by day or by hour

h) You can also drill down further with filters for custom date ranges, shifts, and locations.

6. HR Reports

A reporting system that tracks key workforce metrics helps organizations stay on top of their game. New trends and opportunities can be spotted early and addressed before they have a significant impact on the business.

Using Zoho People HRMS, you can view detailed, multi-dimensional employee reports from hiring to retirement. Zoho People HRMS provides a wide range of reports on employee onboarding, timesheets, attendance, expenses, and other HR assets and their utilization.

7. Learning  Management System- Effective Employee Training

Image- Corporate LMS

An LMS, or learning management system, is an application that facilitates all aspects of learning – that is, it stores, delivers and tracks training content.

Are you aware that 83 percent of organizations using an LMS? As of 2023, the market for learning management systems is projected to be worth $23.21 billion worldwide. With technology’s rapid evolution, however, questions about the future of LMSs keep popping up.

An ATD study recently revealed that most respondents (73 percent) said their use of LMS has increased in the past two years, pointing to the fact that LMS use is rising rather than stagnant.

 Zoho People’s LMS offers a highly intuitive and cloud-based learning and training management system that enables fast and engaging e-learning across your organization. Its learning management module eases the burden of ongoing training and development.

8. HR Case Management

Image- Case management 

Companies manage employee requests and questions using HR case management, or Employee Case Management.

Additionally, HR can include notes and possibly escalate a situation to a different team member; all while providing transparency to the employee. With HR case management software, workflows will be streamlined and mistakes will be avoided. Any employee who needs access to their information will expect to be able to do so from wherever they are, whether they are working from a desktop computer, a cell phone or a tablet.

With Zoho People, you can sort and organize questions, track their status, and reply promptly.

Conclusion

With its diversified and robust features, Zoho People HRMS keeps employees motivated, happy, engaged, and contributing to company success. Moreover, Zoho People HRMS enables HR professionals of the company to uphold the development of organizational culture and climate for enhancing employee competency and stay in touch with employee concerns and commitment for a better operation.

Basically, Zoho People HRMS is an all-in-one HRMS software solution that addresses all the needs of a business in terms of human resourcing. To know more about on Zoho HRMS, kindly drop your query to [email protected].