Attendance management is one of the most crucial tasks for HR personnel. The company needs to have a human resource management strategy for attendance to gain control of the staff’s time and reduce downtime.
There are many ways in which an organization can track employees attendance such as recording employees hours on paper, using spreadsheets, punching time cards or using online time and attendance software.
When an employee has a good attendance record in a company, it reveals a great working environment. In contrast, a bad attendance record reveals the truth about an underlying issue in the work process. Staff or management will be directly responsible for the underlying problem. Creating the right profits for your company is the main goal of each resource’s time and work.
A New Way for HR to Manage Attendance
Using a cloud-based software Human Resource Management System in a workplace has significant benefits. As an example, attendance management has evolved from the old method of physically registering staff admissions to methods such as biometric identification or punching machines (attendance software). These attendance management systems offer large benefits in that they significantly impact payroll and employee management in an organization.
Video on Attendance management
The attendance data is stored in a database that is used to create staff payroll. When incorporating attendance management system programs with Human Resources Management Systems, you can improve the efficiency of your attendance and production. The HRMS develops attendance information in several formats. Using your HRMS tool to manage attendance will result in many benefits. Let’s take a closer look at these valuable benefits.
Easiest Payroll integration
Image- Bringing Zoho people and Zoho payroll together
By ensuring that attendance-related data flows from the pay module smoothly and without any blocks or leaks, payments can be processed quickly and easily. Zoho People and Zoho Payroll work together to power up your people and payroll processes It not only saves the time but also enhances the quality of information , avoids payroll errors, and maintain the confidentiality of data,
Zoho People HRMS Attendance Module
The Zoho people HRMS tool attendance system is the only one that improves time management. This system has many key benefits of attendance tracking, which are discussed in the following steps:
- From multiple sources you can track attendance, such as the employee login portal, the Geo-tracking feature embedded in attendance management. Integrating your Zoho People account with the APIs, and capturing employee check-in and check-out using biometric system or other attendance devices is becoming increasingly popular for time and attendance tracking.
- Configures fingerprints/facial recognition, biometric technology (devices) for seamless and flawless attendance capture. Attendance solution with biometric time clock technology can also help prevent the practice of “buddy punching” and reduce false punching.
- Allow your employees to check in and out on both the web and their mobile devices.
- Automate the regularization of attendance and take total control over shift scheduling.
- Users’ specifics can be viewed with flexible and user-specific settings.
- It’s easy to convert absences to leaves with our intuitive absence scheduling. Save your valuable time by avoiding double entry and redundant data entry.
- Attendance reports by day or hour are available in graphical format.
- Effortless leave management- Configure, automate, and create leave types for quick leave requests and easier approvals. Establish a transparent leave policy for your company.
- The employee self-service feature promotes employee accountability.
Image- Geo tracking feature
Manage your projects, team and clients well- Online Employee Timesheets
Adding human resource management software to a business can bring several benefits. In addition to managing attendance, employees’ engagement, employee appraisals, and employee time, the system streamlines several other processes as well.
The task of managing multiple clients, projects, deadlines, resources, and billing statements is overwhelming. The process can be complicated further if they are managed on spreadsheets or complex databases.
Image- Timesheets module
The timesheets under these tools are very useful in monitoring employee engagement and commitment. By linking the time tracker and attendance modules, maintaining timesheets is easier. Calculating employee payroll with timesheets eliminates errors prone to human error, simplifies the tracking process, and saves time and resources as well. A feature like Timesheet in Human Resource Management System assists with precisely calculating the employee hours that support payroll calculation of employees. As a result, the work can be managed more efficiently. Its time to say goodbye to time card and hello to Timesheets.
Zoho People’s time tracker allows employees to add hours to their timesheets even when they’re working on the go.
Attendance Analytics
Analyzing the team’s performance on punctuality and timekeeping has become easier. Automatically checking the number of employees working on a task is possible. This data will let you know how many days the staff was absent. Using this data, we can make some tough decisions about the staff.
When assessing the performance of your staff, this data should be incorporated into the reports. Based on this assessment, HR can decide how to deploy staff. Managers can effectively monitor the performance of the team from wherever they are by using the dashboard. Through the process of checking the staff, you minimize loss to your company as a result of staff downtime.
Every day, attendance records will be created automatically based on a staff member’s location, department, team, project, client etc. This information can be accessed even when there are remote groups. For the creation of critical reports, it would be handy to have a comprehensive view of the attendance of all employees. By setting KPIs to assess the staff, such reports help in making strategic decisions about HR policy.
Attendance on the go with the mobile application
Image- Attendance on mobile
Currently, the working process of the staff is very different. The reporting time of each employee may vary. Consultants may work from home on certain tasks. Field staff are always on the move. Global companies have even increased the number of employees working remotely.
The Zoho people HRMS allows adaptable shifts and changes to be made according to specific situations based on the needs of each employee. The typical HRMS processes can be accessed through your mobile phone, making the job easier for your staff.
Reliable and Effective
Image- Time and attendance on cloud
A human resource management tool that gives you the boon of simple incorporation and adaptability will provide you with the means by which you can create a culture of resourceful attendance management within the company. Many channels manage your staff, such as biometric tools and admission-related IP restrictions. Cloud-connected HRMS systems also give you access to geo-tagged attendance, and remote control of employee work.
Final Remark
84% of respondents had a time and attendance system as part of their workforce management strategy (Deloitte, 2014).
HRMS-based attendance control, therefore, ensures organized working, maintaining company rules, and maintaining discipline. You can see now how this process is fair to all employees. Every employee is treated fairly by you as well. An effective human resource management system like Zoho people enables workers to be responsive and result-driven.
