Human resource professionals are capable of doing a lot for their organizations, from reducing turnover to improving , employee experience. However, if they spend all their time on operational tasks such as answering questions or tracking vacation time, they will never be able to take on more strategic tasks.

With an HRIS (Human Resource Information Systems), you can automate many of the processes that consume time in your HR department, saving your both time and money. The benefits don’t stop there. It manages people data across the employee lifecycle from onboarding to termination. Using HRIS helps HR teams calculate turnover, employee engagement, and ultimately use data to make better business decisions.

There is a certain level of the basic functionality in a good HRIS software solutions. Those who use it will be able to manage all employee information, including employee handbooks and safety procedures. The addition of HR activities to HRIS software, such as time tracking, attendance management, succession planning, payroll management and recruitment, has evolved beyond passive information capture and storage.

6 Ways Zoho people HRIS Saves You Time

You can save valuable time and improve HR efficiency in a number of ways with the Zoho People HRIS system:

1. Streamlining Information For Easy Access 

An HRIS you adopt for your business needs to allow you complete control over the information about your employees (employee directory). This information should be easily accessible and easy to change if necessary. As needed, a system that allows you to adjust employee database such as employment status, compensation, and work assignments are going to be more helpful than one with a difficult process.

Depending on your needs, some systems even allow automated work events and employment. To make personnel decisions even better, the information is consolidated into detailed employee profiles. With Zoho people’s new system, you can easily track time, attendance, wages and salaries, job descriptions, and more.

2. Automated workflows and tasks create consistent and repeatable processes

Webinar- Automate all your HR activities with Zoho people

Employee onboarding and hiring can be a time-consuming process for your HR team.

Northeastern University Graduate programs have presented this report saying that 36 percent of HR professionals blame insufficient technology for their inability to automate and better organize onboarding programs. (Source)

HRIS software from Zoho people gives HR access to tools that speed up the process and save time. HRIS tools that support automated workflows are better for onboarding process.

Employee offboarding and promotions can also be handled with workflows. Delegating and completing important tasks at different stages in an employee’s life cycle will ensure the success of the employee.

With automation, HR staff can get back to other tasks sooner. In the same way, your new employees will be able to begin working quicker than ever before. The onboarding experience may even be better, which is crucial for retention.

3. Email templates simplify employee communications

Every time you send an employee email, make sure you don’t reinvent the wheel. This is especially true for frequent emails. Examples include welcome emails for new hires, milestone alerts for birthdays, and offboarding emails.

Zoho people HRIS allows you to create individualized email templates and store them for future use, which can save time spent on repeat communications. An automated, personalized welcome email can be sent to new employees.   Workflows can be used to send employee communications at just the right time, so you will never forget to send important messages. Syncing managers’ calendars with regular check-ins is possible.

4. Leave Management Tools

Video- The art of Leave management

In addition to Human Resources software tools, what does your HRIS need? An important part of employee management is leave management. In addition to managing sick leave, you need to schedule annual vacations as part of HR operations.

With Zoho People HRIS, requests, and approvals are made online. With automatic leave absences and accruals, you’ll always know who’s earned what time off and who’s used it.

5. E-signatures reduce paperwork

Through Zoho people HRIS, you can go paperless by sending documents electronically and allowing employees to sign documents electronically. Document storage with online signatures lets you keep employee records handy. Nowadays, it makes a lot of sense for business owners to consider paperless HR software.

For instance- Employees from outside the US can receive new employee paperwork that is specific to their country and can easily e-sign and return it to your HR team. Remote employees can receive their own packet of documents and return them to your team with minimal effort. Having these documents electronically means less time spent on chasing them down as well as eliminating the need to print, sign, and scan paperwork.

6. Employee self-service portal reduces your administrative burden

Having an employee portal that is easy to use allows employees to answer many questions that might otherwise be brought up to management. Zoho People HRIS enables its users to manage their personal information, check their time-off balances, request employee time off, and browse benefit options. They can also explore the company culture, the organizational structure, company policies and the other employees. By making this information readily available, your staff will have the tools they need to find the information they need, and you will spend less time on administrative tasks all of which leads to increased employee satisfaction.

When Should You Invest In Zoho people HRIS?

When you struggle with HR paperwork and realize there must be a better way, consider an HR Information System.

An HR system is vital for HR documentation and processes that may be audited. Get one now if you don’t have one!

You should consider HRIS software to gain a deeper understanding of employee performance across the board if you want to see the big picture of your employee data.

According to a survey of 100 UK-based decision-makers, 65% admit they still manage HR information using paper-based documents, processes, and filing cabinets. HRIS is meant to solve all of these problems…

From applicant sourcing and tracking to documentation management, attendance management, and time-off management, you can manage everything with an HRIS.

It’s important to have an HRIS if you plan, store, save, retrieve, or access any HR documentation in a digital format.

Maybe it’s time to look into a platform like Zoho People if you don’t have one already?

Final thoughts on boosting your HR efficiency with an HRIS

Using a cloud-based solutions Human Resources Information System streamlines core HR functions by digitizing them: Calculating employee absence entitlements, tracking attendance, preparing payroll, or any of the dozens of time-consuming tasks that HR employees deal with every day.

Data can be seamlessly shared between systems HRIS that provides seamless data integration.

• No need to re-enter information.
• Establish consistent and repeatable processes.
• Share information more easily across the organization.
• Able to quickly and easily capture signatures.
• Save time so you have more time for your favorite activities.

When you streamline and automate, you can reclaim your time, focus on more strategic initiatives, and put your people first.

By choosing the right HRIS, you can save time on repetitive and tedious tasks, so you can devote more time to what really matters: making human connections.