Large and small businesses have unquestionably numerous projects to handle, plans, tasks, and people. Having a solution can help them keep projects and teams organized while planning and running projects, in a way that is accurate, predictable, and profitable. Every organization needs software that manages your team, tasks, projects on a single project management platform.
The success of any project is highly dependent on several factors, including team expertise, budget, resources, communication, and productivity among others. Productivity, however, remains a major concern for many project organizations across the board.
According to a recent productivity survey by VoucherCloud that interviewed nearly 2,000 employees, the average office worker in the United Kingdom is productive for just 2 hours and 23 minutes. This study pertains to employees who do office work such as typing documents, taking calls, printing files, and setting appointments.
Separate research on work-life balance by RescueTime, this time focusing on US-based knowledge workers (those that work with information), echoed an almost similar result. Knowledge workers in the US are productive for just 2 hours and 48 minutes.
But with simple project management software such as Zoho Projects, firms have a better solution to many productivity issues. Now you can empower your team to deliver their best work on time at all stages of the project from planning and execution to realization and delivery.
How Zoho Projects management software can help you?
Zoho projects home page (Image source- www.zoho.com)
Zoho Project management software comprises some necessary tools that facilitate the organizations in planning projects, managing resources, responding to problems, and keeping all the project stakeholders in the loop. This is why Zoho Project is considered to be the most popular project management and useful tool that can help companies in becoming as competitive as possible and set them apart from the rest of the industry. Zoho projects will help you keep all important documents, charts, project details at one centralized location.
Key benefits of Zoho Project management software
- Improved planning and scheduling
- Better collaboration
- Effective task delegation for complex tasks
- Easier file access and sharing
- Easier integration with applications and devices
- Budget management
- Remote working
- Enhanced productivity
- Time management
Here are the Zoho project management functions that contribute to improving the team’s productivity are as follows-
1. Effortless project planning with quality
Zoho Projects has Task management software that helps you in making your team members productive from start to finish and for that, you need to establish a project plan right from the beginning. In the beginning, the project goals must be clearly stated. The plan must be of high quality.
Throughout the process of planning, everyone involved will be able to identify their roles and responsibilities and make them known to other team members, superiors, and stakeholders. The project plan contains all information and tools related to the project: goals, schedule, roles, and protocols.
Solid planning coupled with absolute transparency empowers employees. This makes them extremely motivated and productive.
Image- Task management feature
2. Balanced resource management
The importance of resource planning is that it encourages healthier standards of work. Zoho Project’s resource utilization chart has the best features to spot resource bottlenecks and insights when to bring more people onto the team, it provides resource allocation visibility and availability into the workloads of the entire portfolio of resources in one glance.
Professional services companies that manage multiple projects need to manage their resources effectively with resource management tools.
Image- Resource utilization chart
3. Improved team collaboration
Zoho project management software is designed with the purpose to improve team collaboration. In many cases, people assign individual tasks that are a part of a larger undertaking the whole team is trying to complete. Zoho Project’s collaboration solution is developed for teams that keep people in the loop with real-time collaboration on projects by discussing tasks, timelines, dependencies, outstanding work, etc. During the pandemic, collaboration tools became essential for companies transitioning staff from in-person to remote work.
Sample features:
- File sharing: In one click files, documents can be easily shared with every team member.
- Team communication: Makes an effective Communicate with team members, with timely responses to urgent inquiries.
- Customer data sharing: Organize the contact information you wish to add and link projects and invoices.
Using project management software with Kanban boards keeps everyone in the loop and makes sure the project team knows which tasks are on the priority list. In this way, you remain aligned with the team but also reduce rework and create a continuous delivery process.
Image- Kanban boards
4. Real-time project budget management
Budgets are one of the most important items in controlling your projects. Managing the budget is a key for any business, from the initial statement of work to the final delivery. Zoho Project management software helps control and manage the project schedule and the budget through the entire project lifecycle.
5. Effective internal & external communication
Zoho Project is a powerful project management software that develops a funnel through its communication tool concerning tasks and projects both internally for the team and externally for your clients and other customers. Document sharing has become easy with this software, whether it is inside the tool or integrated with 3rd party applications, enables people to find relevant information with transparency in it and also establishes effective communication.
Using Zoho project’s user administration tool allows their clients to log in and view only project timeline details like the project tasks, project updates, data relevant specifically to them. As a result, clients can easily share feedback, make edits, and review project status and progress in one place.
6. Combine workflow tools in one place
To manage your projects efficiently, you likely use different tools for different functions. One tool is for communications, another is for task management, yet another is for file sharing. Zoho project management software gives you a better way to manage your projects. You can simplify your workflow by combining more of your tools into one system instead of flipping through a bunch of tools, allowing you to automate the flow of information, spend more time on your projects for example in the case of routine tasks.
- Project planning: Map your tasks and describe task iterations to clearly lay out the plan for your project.
- Task management: Create and assign tasks, deadlines, and status reports with the task management tool.
- Tracking time: Time tracking feature helps in identifying your resources time spent on tasks and export timesheets.
7. Enhanced customer satisfaction
Customer satisfaction is another frequent reason for choosing project management software. When you finish a project on time and under budget, the client walks away smiling – and a happy customer is one you will see again. Smart Zoho project management tool offers the customization feature which allows the customer to get the right amount of information and accurate reports with transparency in it helps in building trust among the customers. By applying basic project management software strategies, you’ll reduce the risks of project failure, achieve your goals, and get a higher rate of success.
Streamline Your Business Processes Today With Smart Zoho Project Management Tools
According to a survey by PWC, 77% of high-performing projects are powered by PM software. Complex projects become simpler to manage when you have Zoho project an intuitive online project management software that tracks performance, project process and allows team members to communicate efficiently without creating long, cumbersome email threads. On top of all this, the Zoho Project is a popular cloud-based project management tool for team collaboration, tracking tasks, and creating workflows, automation. Zoho projects provide powerful tools for the team to collaborate, complete projects, and review tasks. This software makes business projects more productive and has the capability to do seamless integration with other software or project management app such as Zapier, Bitbucket, Dropbox, etc. Implementing the Zoho projects within your organization today will enable you to start working smarter, not harder with its wide range of features.
